Changes to DBS Barred List Checks

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With effect from 1st April 2021, stand-alone checks of the children’s barred list will be carried out by the TRA (Teaching Regulation Agency). The TRA will be acting on behalf of the Department for Education in this process. The TRA will deliver this service through their existing Employer Access (EA) System. EA is a free service which authorised users in schools can access using their DfE sign in (DSI).

Changes to DBS Barred List Checks – 1st April 2021


What does this mean?

Stand-alone barred list checks cannot be obtained from TP Online any longer.

Previously, if requested we carried out Barred List Checks (for a small fee) as part of the range of services offered by the DBS Online team. As schools are now able to access this check for free themselves, we will no longer be offering the element of the service but will of course continue to provide all other DBS checking services. If you would like to know more about PACT HR’s DBS offer please get in touch.

What do I need to do?

Education establishments need to ensure they see the original paper DBS Certificate for every new appointment who will be undertaking regulated activity with children. It is not acceptable to only view the digital certificate of clearance letter.

  • If you currently have access to EA through your DSI account you do not need to take any further action. The new barred list check feature will be available from 1st April 2021.
  • If you currently have a DSI account but do not have access to EA, you will need to contact your approver and ask them to add EA as a service for you.
  • If you currently do not have a DSI account you will need to create one and add your school to your record.

Moving to a new employer without a break in service (less than 3 months)

If you make an appointment and the individual is joining you without a break of 3 or more months between roles, it is possible to undertake a stand-alone barred list check through the TRA website. PACT HR advise considering whether this is suitable in each case individually and seek advice if unsure how to proceed. As part of Safer Recruitment duties it is important to consider the appropriateness of all checks undertaken on a case by case basis, assessing the risks associated.

Where can I go for advice?

If you have any queries concerning EA or your organisation does not currently use DfE sign in or have access to EA, please contact the TRA at employer.access@education.gov.uk

If you need any support or advice with regard pre-employment checks please contact your HR Business Partner.